Work with punches (hourly timecard only) - employees

You can add, edit, or delete punches in the hourly timecard. Depending on your access rights, you can also:

  • Cancel meal deductions.
  • Override a punch.
  • Change the time zone.
  • Add comments to existing punches.
  • View rounded punches.

Note: If you have pending changes in your timecard for the loaded timeframe, the Pending Changes panel opens automatically when you open the timecard.

The system can require you to specify an assignment in the Assignment field when you punch in. This field and its values are determined by:

  • Whether your manager has configured you as a single assignment or multiple assignments employee

  • Whether or not you are punching for a scheduled shift

Single and multiple assignments employees

If you are a single assignment employee, the Assignment field is not displayed when you punch. Rather, the system uses the assignment configured on your People Information record for this value, as it is the only assignment associated with you.

If you are a multiple assignments employee, the system populates the Assignment field with your scheduled assignment; if you do not have a scheduled assignment or the scheduled assignment is inactive, the system uses the primary active assignment that has been configured for you. In either case, you can change the assignment to any other active assignment that has been configured for you.

See Multiple Assignments for more information.

Note: This section applies only to multiple-assignment employees.

When your manager creates an assignment for you, the assignment status is Active. Later, however, assignment status can be changed to Inactive. The transition from Active to Inactive status can occur after you have punched in with an active assignment. (As an employee, you cannot select an inactive assignment for a punch, but your manager can create scheduled shifts with inactive assignments.) This transition can affect how the system treats subsequent punches (for a break, or for the end of a shift, for example). Consider these examples:

Attestation punches

If you are an Attestation employee working a scheduled shift with an inactive assignment and forget to punch in, when you next punch (out), the system uses your primary assignment for the punch and treats it as an In punch for the primary assignment. Your timecard (My Timecard) correctly records the time of the punch, but the punch displays the inactive scheduled assignment, and not the active primary assignment.

Non-Attestation punches

If you are a non-Attestation employee and have punched in for a scheduled shift with an inactive assignment, punching a second time using the Punch tile creates a new In punch for your primary assignment. It does not record a punch for the existing shift, which is associated with an inactive assignment.

Punching back from a break

If you are punching back from a scheduled shift with an inactive assignment, the system behaves differently depending on where you perform the punch:

  • If you perform the punch from the Punch tile, the system uses your primary active assignment for the punch

  • If you perform the punch from My Timecard, the system uses the inactive position associated with the scheduled shift

Inactive positions are never displayed or available from the Punch tile for employees.

Enter or edit a punch

The way that you add a punch differs depending on whether you are using the table view or the list view.

To enter or change a punch:

  1. Optionally, select a value from the Assignment field. (If you do not choose a value, the system uses your primary active assignment after you enter a time in the In or Out column. See How assignments are presented in punches for more information.)
  2. Click a cell in the In or Out column, enter the time, then click Save .

If you need to add more detail to the punch:

  1. Right-click a cell in the In or Out column. The Punch Actions glance panel opens. If the cell already contains a punch, the glance panel displays the current information about the punch: date, time, override, time zone, exceptions, last edit date and the last person who edited it.
  2. In the Punch Actions glance panel, click tap Edit .
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Assignment* — If displayed, use this field to specify the assignment you want to associate with the punch. If you are a multiple-assignments employee but have only one active assignment, this field displays the assignment name and cannot be changed. See How assignments are presented in punches for more information.

      • Note: The Assignment* field is not displayed if your manager has not configured you as a multiple-assignments employee.

    • Transfer — Click Tap the arrow to open the Transfer glance panel where you can select the business stsructure, work rule, cost center or labor category for the transfer. Available values are based on the job transfer set associated with the current assignment.Click Tap or Cancel to exit.
    • Override — Select one of the listed overrides.
    • Time Zone — Select the applicable time zone.
    • Cancel Deductions — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Click Apply.

Note: Punches that cross the day divide display in black, along with system-generated midnight day-divide punches regardless of the fixed rule. The totals still display on the days defined by the fixed rule configuration.

  1. Select the appropriate day. The Timekeeping tab of the time detail panel appears.
    1. If you are adding a punch, optionally change the value in the Assignment field and click Add Punch. The Punch slider appears.
    2. If you are editing a punch, select the Edit button for the Punch In or Punch Out fields. The Punch slider appears.
  2. In the Punch slider, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Transfer — Click Tap the arrow to open the Transfer panel, where you can select the business structure, work rule, cost center or labor category for the transfer. Available values are based on the job transfer set associated with the current assignment. Click Tap or Cancel to exit.
    • Override — Select one of the listed overrides.
    • Time Zone — Select the applicable time zone.
    • Cancel Deduction — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  3. Click Apply and then click Save.
Note:

If your manager needs to approve your edits before they are recorded, your edits do not appear in the timecard after you click tap Save and the following message appears:

Information Your changes have been submitted but will not display until they are approved.

Dates in the timecard that have pending changes appear with the Pending changes indicator (unless there are multiple items for the date, such as pending changes and overtime, then the Action Required indicator appears). Click Tap View Pending from the action bar. The Pending Changes panel opens and lists all of your pending changes. You cannot change the status here, but you can review the status of your edits in the Control Center.

When your manager acts on your edits, you receive a notification.

  • If your manager approves the edits, your edits are visible in your timecard.
  • If your manager rejects or changes your edits, your edits are not visible in your timecard.

After you create the punch, you can attach a comment as described in Add comments.

  1. Tap the appropriate day. The Timekeeping tab of the time detail panel appears.
    1. If you are adding a punch, optionally change the value in the Assignment field and tap Add Punch. The Punch slider appears.
    2. If you are editing a punch, select the Edit button for the Punch In or Punch Out fields. The Punch slider appears.
  2. In the Punch slider, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Override — Select one of the listed overrides.
    • Transfer — Click Tap the arrow to open the Transfer panel, where you can select the business structure, work rule, cost center or labor category for the transfer. Available values are based on the job transfer set associated with the current assignment. Click Tap or Cancel to exit.
    • Time Zone — Select the applicable time zone.
    • Cancel Deduction — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  3. Tap More Actions to add a comment or mark as reviewed.
  4. Tap Apply.

View rounded punches

In the timecard you can toggle the punch display between actual worked punches and rounded punches. This can help to better understand the impact of rounding within the selected timeframe.

To view rounded punches in the timecard, select Rounded Punches on the action bar. The icon changes to the Actual Punches when viewing rounded punches.

Note:
  • The timecard must be in a saved state to view rounded punches.
  • When viewing rounded punches the timecard is ready-only with a gray background and some timecard action bar options are not available.
  • Rounded punch display follows the Round rule assigned in the work rule.

Delete a punch

In the table view, select the punch, then click Delete on your keyboard.

In the list view, select a punch from the day detail panel and delete it.

In the day detail panel, select a punch and delete it.