Work with paycodes in the hourly timecard

Paycodes organize time or money that you earn, and identify spans of time for payroll purposes.

  • Hours paycodes record the number of hours entered in the timecard.
  • Duration paycodes are hour-based and accrue time. For example, they can be used for vacation or sick time.
  • Money paycodes accrue monetary amounts. They can be used for a bonus.
  • Day-based paycodes are in day amounts (instead of hour or money amounts) and are typically used for paid time off, such as vacation or personal days.
  • Cascading paycodes charge or debit amounts across multiple accrual codes.
  • Cascading paycodes consist of a parent paycode and a number of children paycodes that are related to the accruals that the cascading edit cascades through. Only the parent cascading paycode appears in the timecard body. The cascade itself appears in the Totals tab.

Paycodes can be tracked as productive time or as non-productive time, which does not appear as totaled hours. Productive time can be included or not included in the total scheduled hours.

The way that you add or edit a paycode differs depending on whether you are using the table view or the list view.

  1. Click a Paycode cell, then select a paycode from the drop-down list. Note that you cannot add a paycode to a row that includes a punch. To add a paycode, click Add Row and enter the paycode on the new row.
  2. Enter one of the following in the Amount column:
    • For hour paycodes, enter the length of time in the appropriate format.
    • For money paycodes enter the amount.
    • For day-based paycodes, enter the days in the appropriate format.
    • If symbolic amounts are configured, you may be able to select Full Sched Day or Half Sched Day, the sum or half of the sum of all shifts during the day.
    • For part-time employees who are assigned an employment term that contains a Time Off rule or Pay Code Values Profile, you can apply an average of recently worked, contracted, or scheduled time as the amount of a paycode edit for time-off. Enter Full Contract Day or Half Contract Day.
    • For duration paycodes, enter the time associated with the paycode in either of the following ways:
    • Enter the starting time in the In column and the ending time in the Out column.
    • Enter a symbolic amount, such as Full Sched Day or Half Sched Day, in the Amount column.
      • Note: If you enter a symbolic amount in the Amount column, the In and Out columns are disabled. If you enter an In and Out time and then enter a symbolic amount, the In and Out times are deleted, but the totals display using the In and Out times. Click Tap Calculate Totals to calculate the correct amount.
  3. Click Save .
  1. Select the appropriate day.
  2. In the detail panel, click Add Paycode.
  3. In the Amount panel, do the following:
    1. Select a paycode from the Paycode drop-down list.
    2. For hour or money paycodes, enter the appropriate value in the Amount field.
    3. For duration paycodes, enter the time associated with the paycode in either of the following ways:
    4. Enter the starting time in the Time field and the ending time in the End Time field.
    5. Enter a symbolic amount, such as Full Sched Day or Half Sched Day, in the Amount field.
  4. Click Apply and then click Save.

If your manager needs to approve your edits before they are recorded, your edits do not appear in the timecard after you click tap Save and the following message appears:

Information Your changes have been submitted but will not display until they are approved.

Dates in the timecard that have pending changes appear with the Pending changes indicator (unless there are multiple items for the date, such as pending changes and overtime, then the Action Required indicator appears). Click Tap View Pending from the action bar. The Pending Changes panel opens and lists all of your pending changes. You cannot change the status here, but you can review the status of your edits in the Control Center.

When your manager acts on your edits, you receive a notification.

  • If your manager approves the edits, your edits are visible in your timecard.
  • If your manager rejects or changes your edits, your edits are not visible in your timecard.
Note:

When changing paycodes, note the following:

  • The associated amount on each day is set to blank when you are changing paycode types.
  • Any comments associated with the amounts are applied to the new paycode type.
  • Any transfer associated with a paycode is kept and applied to the new paycode type.
  • If a paycode is changed to another paycode that is already in the week, the paycodes combine as long as the new amount entered is not on a day that the previously entered paycode has an amount (project timecard only).
  • If a paycode is changed to another type and no new amount is entered, the paycode edit is deleted when you click tap Save.
  • If a paycode is changed to another type and then back to the first paycode, the previously entered data is lost and must be re-entered. However, if you click tap Cancel or Refresh before you click Save, the original data is returned.
  • When a paycode is changed to another type and an invalid amount is entered, the paycode edit is deleted when you click tap Save. However, if you enter multiple amounts, the valid amounts are saved when you click tap Save.
  1. Tap the appropriate day.
  2. In the detail panel, tap Add Paycode.
  3. In the Amount panel, do the following:
    1. Select a paycode from the Paycode drop-down list.
    2. For hour or money paycodes, enter the appropriate value in the Amount field.
    3. For duration paycodes, enter the time associated with the paycode in either of the following ways:
    4. Enter the starting time in the Time field and the ending time in the End Time field.
    5. Enter a symbolic amount, such as Full Sched Day or Half Sched Day, in the Amount field.
  4. Tap Apply. and then tap Save.

Delete all amounts for the paycode and click tap Save . You can also delete the entire row when you click tap Delete .