Manage overtime

Overtime —also called premium time — is a span of worked time that causes a change in pay. The rules governing when and how you are paid overtime are defined by your company. For example, you might be paid overtime after working 8 hours in a day or after 40 hours in a week.

Activities related to these spans are flagged in the date cell or Date Actions glance of your timecard:

(green) — Overtime is reviewed or approved. The tooltip provides additional information.

(red) — Overtime is pending. The tooltip provides additional information.

If your manager has addressed your overtime, the Overtime Reviewed indicator displays in the date cell.

  1. Right-click the day that contains the overtime indicator. The Date Actions glance opens, displaying the date and state of the overtime: Overtime [Pending] or Overtime [Reviewed] .
  2. Note: In a project timecard, if there is pending overtime and comments exist for an exception, then the Action Required icon replaces the pending overtime and comment icons in the date cell.
  3. Click Review Overtime . The Review Overtime panel opens and shows denied and approved overtime.
  4. Click OK to return to the main timecard.

If you have access, you may be able to approve your own overtime.

The way that you approve overtime differs depending on whether you are using the table view or the list view.

  1. Right-click the day that contains the overtime indicator. The Date Actions glance opens, displaying the date and state of the overtime: Overtime [Pending] or Overtime [Reviewed] or both. Below that are the available actions: Approve Overtime or Review Overtime .
  2. Note: In a project timecard, if there are comments for an exception and for pending overtime, then the date cell contains the Action Required icon.
  3. Click Tap Approve Overtime The Approve Overtime panel opens with the following information:
    • Overtime Date — The date of the overtime request appears. You cannot change the date
    • Pending Overtime — The amount of the overtime in hours and minutes
    • Time Spans — The overtime spans in "From" and "To" format, for example, From 6:30 AM To 8:00 AM. Opposite each time span is an Approve check box.
      • Note: If necessary, you can change the times within each time span, but you cannot increase the spans.
    • Comments — Enables you to add comments and notes.
  5. From here you can approve or deny all or part of each time spans:
    • To approve the overtime, select the Approve check box next to the applicable time span.
    • To deny the overtime, clear the Approve check box next to the applicable time span.
    • To approve or deny part of a time span, change the "From" or "To" entries and then select or clear the Approve check box. You cannot increase the timespans.
  6. To add a comment click tap Add Comment. and do the following:
    1. Click the down arrow in the Select a Comment drop-down, and select a comment. Repeat this action to add multiple comments.
    2. If necessary, enter a note.
    3. Click Add. To add more notes, click Add Another Note and enter the note.
  7. When finished, click tap Apply. To cancel all edits and return the overtime to the Pending state, click Reset.

The timecard is updated as follows:

  • The Overtime indicator in the Date cell changes and turns green and Overtime Reviewed along with the date appear in the tooltip.
  • The Comments indicator displays in the Date cell if you added comments and notes. (Hourly timecard only.)
  • Approval and denial actions are recorded in the Totals add-on.
  1. Click Tap a day with the warning indicator
  2. In the panel, click tap More next to Overtime Pending .
  3. The Approve Overtime panel opens with the following information:
    • Overtime Date — The date of the overtime request appears. You cannot change the date
    • Pending Overtime — The amount of the overtime request
    • Time Spans — The overtime spans in "From" and "To" format, for example, From 6:30 AM To 8:00 AM. Opposite each time span is an Approve check box.
    • Comments — Click Tap Add a comment.
  4. From here you can approve or deny all or part of each time spans:
    • To approve the overtime, select the Approve check box next to the applicable time span.
    • To deny the overtime, clear the Approve check box next to the applicable time span.
    • To approve or deny part of a time span, change the "From" or "To" entries and then select or clear the Approve check box. You cannot increase the timespans.
  5. To add a comment click tap Add Comment. and do the following:
    1. Click the down arrow in the Select a Comment drop-down, and select a comment. Repeat this action to add multiple comments.
    2. If necessary, enter a note.
    3. Click Add. To add more notes, click Add Another Note and enter the note.
  6. When finished, click tap Apply.

The timecard is updated as follows:

  • The Overtime indicator in the Date cell changes and turns green and Overtime Reviewed along with the date appear in the tooltip.
  • The Comments indicator displays in the Date cell if you added comments and notes. (Hourly timecard only.)
  • Approval and denial actions are recorded in the Totals add-on.
  1. Click Tap a day with the warning indicator .
  2. In the date panel, click tap More next to Overtime (Pending) .
  3. The Approve Overtime panel opens with the following information:
    • Overtime Date — The date of the overtime request appears. You cannot change the date
    • Pending Overtime — The amount of the overtime request
    • Time Spans — The overtime spans in "From" and "To" format, for example, From 6:30 AM To 8:00 AM. Opposite each time span is an Approve check box.
    • Comments — Click Tap Add a comment.
  4. To approve the overtime, select the Approve check box next to the applicable time span.
  5. To add a comment click tap Add Comment. and do the following:
    1. Click the down arrow in the Select a Comment drop-down, and select a comment. Repeat this action to add multiple comments.
    2. If necessary, enter a note.
    3. Click Add. To add more notes, click Add Another Note and enter the note.
  6. When finished, click tap Apply and then tap Save in the date panel to return to the timecard.