Make historical corrections in My Timecard

Automatic wage paycode corrections, which are controlled by administrators in System Settings or pay rule configurations, use a special type of money paycode called a wage paycode to record historical corrections. Depending on how your system is configured, you may have:

• System-wide wage paycode — When your system is configured for system-wide wage paycode corrections, all historical corrections are charged to the same wage paycode. Wage paycodes convert historical correction hours into a wage amount that goes to payroll. The totals from this paycode are used by a payroll interface to extract the consolidated wage impact of the corrections.
Note: A money paycode can be also used to make historical edits that generate no correction records. Instead, the amount of money just goes in that paycode and gets paid in the next payroll cycle.
• When your system is not configured for system-wide automatic wage paycode corrections, historical corrections are recorded with the same paycode used by the correction. The hours and related wage amounts are available for payroll based on extracting from the various hours type pay codes.
• Wage paycode assigned in pay rules — Wage paycodes assigned in a pay rule override system-wide wage paycodes.
• Individual access rights — Depending on your access rights, you may be able to override the system-wide wage paycode when recalculating totals to apply corrections that make pay adjustments for historical rule or rate changes.

If you have permission, you can change the wage paycode used for historical corrections.

1. Open the timecard and select Previous Pay Period or enter a range of dates that includes a signed-off pay period with historical corrections.
2. Select the Historical Corrections add-on.
3. Select the check box next to one or more historical corrections and click tap Edit
4. In the Edit Corrections panel, money and wage paycodes are listed in the Money Paycode drop-down box. Select one of the paycodes and click tapApply.

Note: If you select a check box that does not use a wage paycode, the Edit Corrections panel opens, but you cannot change the paycode.

1. Select My Information > My Timecard from the Main Menu.
2. Select Previous Pay Period or enter a range of dates that includes a signed-off pay period. Note that the timecard has a gray background, denoting that it has been signed off. You can use the list view or table view.
3. Enter a paycode or punch and the associated time in the timecard, with or without a transfer. You can also add a comment or edit the punch. You can do this in table view or list view.
4. Table view

   Select the applicable day and enter a punch or pay code. To denote that a historical correction was made, the date cell displays a Historical Correction icon and the time cell (Amount, In, or Out) displays Edited after Sign Off icon ¯

5. List view

   1. Select the applicable day and click tap More
   2. In the day detail panel, click tap Add Punch or Add Paycode
   3. Enter the applicable information in the Add Punch or Add Paycode panel, and click tap Apply when finished.

   The day detail panel adds a Historically Corrected note at the top of the panel as well as Edited after sign off note below the historical correction.

6. The following information appears in the Historical Corrections add-on with the status of Pending. You should verify the results of the edit before you save it.
• Saved/Pending — The status of the corrections: saved or pending.
• Historical Date — The date of the original timecard before the correction.
• Pay Code — If the correction was made to a paycode, the paycode is listed here.
• Amount — If the correction was made to a paycode, the amount of the paycode.
• Wage Pay Code — The wage paycode used for the correction (if configured)
• Wages — Wages associated with the correction
• Transfer — If the edit involves a transfer, the transfer information is here
• Edit Date — The date that the correction was made
• Effective Date — The date that the correction takes effect.
• Include in Totals — Whether or not the correction is included in the totals regardless of whether the correction is saved or pending.
• Comments — If a comment was selected, it is listed here.
• Notes — If a note was added, it is listed here.
• Show Paid Corrections — When selected, shows paid corrections as well as non-paid corrections. This filter is for display purposes only and does not impact totals. The check box only appears when enabled in the Display Preference settings for timecards and when there are paid corrections.
4. To cancel the edit, delete it in the timecard
5. If satisfied with the edit, click tap Save . The edit displays in the Historical Corrections add-on with a status of Saved.

Note: Timecard data cannot be edited while corrections are being processed. A warning message appears to indicate processing is in process.

If you switch to the current pay period, the historical correction information is recorded in the following add-ons:

• Totals add-on — The paycode used for the historical entry
• Audits add-on — The type (Historical Correction - Add or Historical Correction - Edit) of audit as well as the paycode or wage paycode used

Depending on how your system is configured, the accrual policy may disable the accrual overdraft check for timecard edits in signed-off pay periods. Because historical edits apply to past pay periods, you can use this option to stop validation in order to save changes.

This option causes a warning to display in the timecard when you exceed the number of hours specified and click Save. You can dismiss the warning and continue without restrictions.

You make a correction for 8am-10am (2-hour correction) and select the Include in Totals check box.

You then realize that you made an error: the correction should be 7am-10am (3-hour correction) and should not be included in totals. You modify the 2-hour correction and make it a 3-hour correction.

The system processes the second correction as 2 hours not paid and 1 hour paid, rather than 3 hours paid. In this instance, remove the two edits, save the timecard, and then re-do the edit for a 3-hour correction.