Approve and sign off your timecard

When you believe that your timecard is complete, accurate, and ready for signoff, you approve it. Depending on your access, you may also be able to remove your approval to make edits. Typically, after you approve your timecard, your manager also approves it.

When your timecard is ready for payroll processing, you, your manager, or both of you sign off your timecard. You cannot remove the approval after the timecard is signed off.

Note:

Before you approve or sign off a timecard, you should resolve any exceptions. Exceptions, which are defined for your company, include early punch and late punch. For more information about exceptions, see Resolve timecard exceptions (hourly timecard).

If there are any pending changes to your timecard, you cannot approve it until the changes are resolved.

  1. Open your timecard and select the appropriate timeframe.
  2. Make sure the timecard is accurate.
  3. Click Tap Approve .

The way that approval is displayed in your timecard differs depending on whether you are using table view or list view.

You can approve the entire timeframe or part of the timeframe. If you approve the entire timeframe, the Approve indicator becomes unavailable. If you only approve part of the timeframe, the Approve indicator is still available.

The background color of the timecard changes, depending on who has approved it:

Yellow background   Timecard approved by employee but not by manager.
Light purple background  

Timecard approved by manager but not by employee.

Note: If a timecard has multiple job approvers and your timecard settings are configured to only show shading for approved jobs, then only the jobs that have been approved are shaded. Jobs that have not yet been approved are not shaded.

Green background   Timecard approved by both employee and manager.
Gray crosshatch   Timecard has been signed off.

You can approve the entire timeframe or part of the timeframe. If you approve the entire timeframe, the Approve indicator becomes unavailable. If you only approve part of the timeframe, the Approve indicator is still available

The approval bar on the left side of the timecard changes, depending on who has approved it:

All days approved by employee
All days approved by manager
All days signed off

If your timecard has been setup with accessible options, the approval and sign-off indicators appear like this:

All days approved by employee

Partly approved (multiple managers)

This indicates that there are multiple approvers for the timecard and only some of the managers have approved the time that belongs to them on a given day. This indicator only appears if the timecard has been configured to show it.

Note: The Partly approved (multiple managers) indicator only appears for daily approval values. The manager approval indicator for the date range will only appear blank (the date range is not fully approved) or solid (the date range is fully approved).
All days approved by manager
All days signed off

The approval bar on the left side of the timecard changes, depending on who has approved it:

All days approved by employee
All days approved by manager
All days signed off

If your timecard has been setup with accessible options, the approval and sign-off indicators appear like this:

All days approved by employee

Partly approved (multiple managers)

This indicates that there are multiple approvers for the timecard and only some of the managers have approved the time that belongs to them. This indicator only appears if the timecard has been configured to show it.
All days approved by manager
All days signed off
  • In table view, click tap Remove Approval .
  • In list view, click tap More Actions and then click Remove Approval .

Note: Depending on your access rights, you may not be able to remove approval after your manager has approved the timecard.

If you have sign-off rights, you can sign off your timecard for the previous pay period to prevent further timecard and schedule edits. The background color changes to a gray crosshatch pattern. Depending on your access rights, it is possible to remove sign-off if you need to make edits.

  • To sign off your timecard, click tap Sign-Off .
  • To remove signoff, click tap Remove Sign-Off .